REDCap (Research Electronic Data Capture)

Purpose

REDCap is a secure, self-service, web based electronic data capture system that can be used to build and manage surveys and databases. Some features of REDCap include:

• Fast and flexible
• Customizable
• Send files securely
• Export data to Excel and statistical packages (SAS, SPSS, R, Stata)
• REDCap API
• Import data
• HIPAA Compliant
• REDCap eConsent
• Clinical Data Pull (CDP) – import the following 5 types of EPIC data into REDCap
  • Basic Demographics
    • Conditions/Problem list
    • Medications
      • Active medications list
      • Completed medications list
      • On hold medications list
      • Stopped medications list
    • Vital signs
    • Laboratory (limited to lab results where LOINC code is stored in the Epic database)

Learn More

Department

Scientific Computing and Data

Access

Mount Sinai Users: Users with mountsinai.org and mssm.edu accounts can log in using their Mount Sinai credentials.

External Collaborator Access (Non-Mount Sinai Users):  Read and write access for external collaborators to REDCap databases must be requested by the Mount Sinai PI through SailPoint. All external collaborators with read and write access will need an active Mount Sinai account to utilize the Mount Sinai VPN to continue access to REDCap.  See detailed instructions below:

1. PIs need to Create a Volunteer Identity following the instructions at https://wiki.mountsinai.org/display/ITSECURITY/Sailpont+-+Create+Volunteer
2. PIs then need to proceed to ‘Request Access’ for school VPN Tunnel, following instructions at https://itsecurity.mssm.edu/vpn-instructions/outlook/sailpoint-request/
3. Once step 2 is approved; PIs will receive an email notification informing them that their SailPoint request has been completed with Mount Sinai Login ID and password. External Collaborators will need to change this password before logon by visiting https://passwordreset.mountsinai.org.  Select ‘mssm.edu’ for the location.
4. External Collaborators can proceed to login to REDCap with their new Mount Sinai login.
5. PIs, Project Admins Once step 6 is complete and the External Collaborator has created a new REDCap account by logging into REDCap with their new Mount Sinai login, the new REDCap account can be added to existing REDCap projects in the User Rights section of the individual project.

Enabling Clinical Data Pull (CDP) for your Project
1. CDP users must have access to Epic and be listed as Key Study personnel in the IRB protocol.
2. The REDCap project must be in production status.
3. User must submit a request to REDCap CDP request.

Cost

The new rate is $100/year for all projects older than 90 days.

All long-term projects (>90 days), regardless of their status (development, production, analysis, or completed/archived) are subject to the chargeback fee. With this change, you will benefit from scheduled 1:1 support and increased data protection when projects are moved to “production” mode. Paid projects will also be automatically backed up. Finance and Compliance approved this rate. If you intend to keep your project more than 90 days, you must provide a fund number, we will provide an updated link for this shortly.

Not all projects will need a fund number:

• 54% of all projects are used for less than 90 days (for example, one-time or short-term surveys), so none of these projects will incur a chargeback fee
• Student, hospital QI and operations projects will be paid directly by MSHS

To provide you with sufficient time to account for the chargeback rate in your 2024 budget, payment for long-term projects is not due until January 31, 2024.

Unpaid projects will be deleted one year after the initial date of creation. All unpaid projects will be deleted on July 1, 2024. Instructions on how to download your project data are available at this link.

New projects for 90 days, and Paid projects have access to:

• REDCap service desk support for all REDCap projects (Development or Production)
  • REDCap Service Desk Support
  • Hours of Support: Monday – Friday, 9am – 5pm
• Scheduled 1:1 assistance via Zoom to answer any project questions.

 Other notes:

• Paid projects are backed up on our system
• If you have Project Design & Setup user rights, you can view the project creation date on the Project Revision History page.

Project Builds:

• Additionally, custom project builds are available at a rate of $140 per hour.

System Link

REDCap

Support

For assistance or questions, contact Mount Sinai REDCap Support.

REDCap Office Hours – Virtual

Every Wednesday 3:30-4:30 PM
Digital Concierge Service: Informatics and Data Science Walk- in Clinics

Reference Guides

REDCap Training Videos