OnCore CTMS (Clinical Trials Management System)

OnCore CTMS Login and Training Materials
(for Non Cancer Related Protocols)
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OnCore CTMS eLearning Training Modules on PEAK
(all depts except for The Tisch Cancer Institute)

OnCore Training and Access Instructions:

  1. Open PEAK
  2. Search “OnCore” in the catalog.
  3. Upon completion of training, a Certificate of Completion will be generated. The certificate can also be found under your transcripts.
  4. Open a ticket at OnCore Add User – OnCore Service Desk – Jira Service Management (atlassian.net) and upload your Certificate of Completion.
  5. You will receive an activation link to access OnCore. Please note that this link expires in 24 hours.

For OnCore CTMS Support
OnCore CTMS Support Ticket

For Cancer Related Training and Support
Tisch Cancer Institute OnCore Support Ticket

General Information About OnCore System-Wide implementation

The ISMMS Clinical & Translational Science Award (CTSA), ConduITS, was awarded a supplemental grant to establish a Clinical Trials Management System (CTMS) for the Mount Sinai Health System (MSHS). The CTMS is a centralized, web-based technology solution for the management of clinical trials. The chosen software is OnCore, a product of Advarra, which has already been successfully implemented in the Tisch Cancer Center and was successfully implemented in 44 institutions throughout the country.

Why Now? 

  • The increase of the MSHS’ portfolio of clinical trials with the integration of new hospitals.
  • The need to coordinate clinical trials across multiple, remote MSHS hospitals with disparate management methods.
  • The size and complexity of clinical trials throughout MSHS.


  • Holistic approach to organizational strategic planning based on enterprise-wide reporting & analytics.
  • Integration of trial & subject data with Epic Electronic Health Record to streamline the processes for research staff & strengthen patient safety & billing compliance.
  • Standardization of business processes to meet compliance requirements & audit readiness.
  • Real-time access to central clinical trial information at local & remote sites.
  • Establish consistency of administrative, operational & financial aspects of trials across the MSHS.
  • Increase efficiency of trial management and reduce trial-related costs.
  • Provides comprehensive tracking & reporting functionality for subjects, documents, financials and compliance.


Department level enhanced clinical trial management functions:
  • Electronic data capture & data management.
  • Protocol & subject life cycle management.
  • Subject visit tracking.
  • Research billing compliance, budgeting & invoicing.
  • Effort tracking.
  • Task management.
  • Reporting.
  • Security – HITECH compliant & customizable security & access roles.

Phased roll-out of OnCORE by department

Department participation will require:
  • Analysis of current workflow.
  • Gap analysis.
  • Identification of super-user for implementation and training.

Return on Investment

  • Increased functionality, efficiency and compliance.
  • Reduction of redundant and duplicative steps.
  • Central access to study data & comprehensive overview throughout conduct of study.
  • Standardization across multiple sites & the health-systems.
  • Enhanced clinician/researcher awareness of study activities.

ConduITS and Research IT are working together to implement this enterprise-wide enhancement for the clinical research community. Periodic updates, communications and timelines via the research listserv will be shared to assist in your planning for this transition to a centralized electronic clinical trials management system.

If you have any questions please contact us via: OnCore Service Desk