All projects must be submitted through InfoEd and reviewed by the GCO prior to submission to an external funding agency, even those that do not require an institutional signature. InfoEd is an IT system that internally routes and manages ALL research and sponsored project applications for department and GCO review. InfoEd is also used to submit single project, competitive federal applications directly to the funding agency. Those are called System to Sytem (S2S) applications.

Evaluation by the GCO includes review for accuracy of administrative and budget information, as well as for compliance with Federal, State, New York City, and Icahn School of Medicine regulations. This includes regulations pertaining to biosafety, the use of human subjects, vertebrate animals, or recombinant DNA.


Step 1 – Take the required InfoEd PD training.

Step 2 – Has the PI delegated InfoEd users? Delegates may edit and enter information into the InfoEd proposal.

Step 3 – Is the funding agency or subaward institution listed in the InfoEd database? Requests to add a funding agency can be made by submitting an InfoEd ticket. Turnaround time is typically 2-3 business days.

Step 4 – Is the investigator and other key personnel listed in the InfoEd database? Requests to add personnel can be made by submitting an InfoEd ticket. For additional information regarding required personnel, refer to the GCO Application Submission Checklist Instructions numbers 4 and 17.

Step 5 – Choose the correct type of InfoEd Application. There are multiple types of InfoEd applications and it is crucial the correct application is selected during initial set up of the proposal. For detailed guidance, refer to the Instructions for Creating an InfoEd Application.

Step 6 – Review the GCO Application Information for checklists, getting started documents and additional information.

Non-System to System Submission (non-S2S)

For Non-S2S InfoEd submissions, upload a PDF copy of the complete application or progress report for funded studies or a copy of the protocol or progress report for unfunded applications in InfoEd.

GCO Review and Approval Deadlines

ISMMS Sponsored Projects – One business day.

Federal Non-Competitive Applications – Two business days prior to extramural funding agency deadline.

Federal Competitive Grant and Contract Applications – Five business days prior to extramural funding agency, deadline by 11am.

All Other Sponsored Project Applications – One business day prior to extramural funding agency deadline. (Contact your GCO Grants Specialist for projects with complex budgetary and/or administrative requirements. One business day may not apply.)

Note: For projects with complex budgets/administrative requirements (ie. foundation applications, federal non-competitive) it is strongly recommended that applications are submitted in advance of these deadlines. 


Application Questions
Department Assigned GCO Specialist

Technical Support
Research IT Support Request

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