Data Management

What

Clinical research documents and data must be retained in accordance with ISMMS policies, federal regulations and the requirements of the study sponsor/funding agency.

ISMMS Data Retention Policy (including laboratory data)

Per Mount Sinai institutional policy, research data that supports any publication must be kept at least Six (6) years after the date of publication. (Source: Faculty Handbook Data Retention Policy and Graduate School Student Handbook)

Use the longest retention period when the Mount Sinai policy differs from that of the funding organization. Contracts may specify different time periods; any contractual obligation for longer retention would supersede any other retention policies.

Data produced through funded research that does not support a publication must be retained according to the funder policy.  For example, per Section 8.4.2 of the NIH Grants Policy Statement, grantee institutions are required to keep the data for 3 years following closeout of a grant or contract agreement.

If you have questions about data and records retention at Mount Sinai, consult the Records Management Program page (intranet), refer to the records retention schedule and contact Records Manager, Andrew Shultz at andrew.shultz@mssm.edu, for further direction.  If you have questions about your funder’s data and document retention policies, please contact  FACTS at facts@mssm.edu for industry funded clinical trial agreements, MSIP at msip@mssm.edu for industry funded basic science agreements or GCO at grants@mssm.edu for all other agreements and awards.

Industry Sponsored Trials

Records must be retained for the length of time outlined in the contract with the sponsor.

Questions

Contact Research Compliance.

Data Storage

For Data Storage and Management information, refer to the Mount Sinai Information Technology page.

Records Management

For Records Management information, refer to the Mount Sinai Information Technology page.