Initiated Clinical Research

GCO & Extramural Submission

Research Trigger Questions

All Investigators must answer “Research Trigger Questions” in eDMS, the electronic software system that is required for personnel to create and sign off on COI disclosures. These research trigger questions are particular conflict of interest questions for the GCO submission. The eDMS COI Disclosure profile is then updated with answers for a specific GCO submission.

The GCO WILL NOT begin to review your application until the research trigger questions have been answered for all investigators.

Resources

Training Videos PEAK > Online Courses > Functional > Research > eDMS
Step by Step Instructions
Conflict of Interest Office

Applications must be complete and final in its entirety prior to submission.

GCO Submission Process

Principal Investigator (PI) and the study team should review the GCO Application Submission Checklist.
Principal Investigator (PI) is required to complete the Finalize tab in InfoEd to approve and submit the application. Delegates cannot sign off on InfoEd submissions. For detailed guidance refer to the following documents:
The PI is responsible for submitting the application to the funding agency unless the technical or funding agency requirements are such that GCO must submit the application. Refer to the GCO submission, review and approval process details for more information.

InfoEd Routing and Approval Process

PI Approves InfoEd Application
Routed to Dept(s)
1. Dept(s) Approve
Submitted to GCO for Review
1. GCO Coordinator does initial intake reviewing your application 1) after all investigators complete the eDMS COI Research Trigger questions and 2) checking to make sure appropriate compliance (i.e., PPHS and IACUC) applications were filed to respective offices as appropriate, and assigning a GCO #.
2. GCO Coordinator will either issue a receipt or communicate what information or documentation is missing in this initial review stage.
3. GCO records record.
4. GCO Grant Specialist conducts review after GCO receipt is issued and determines if step 5 is required.
5. Authorized Organization Representative (AOR) conducts final review and submits to external agencies for S2S applications.
6. InfoEd status is changed to Review Complete.

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Department Approval Tracking

To ensure department signatories sign applications in a timely manner, check the approval routing queue in InfoEd.

Hover on the yellow folder icon under the Project Title.
Select view PD.
Select the Finalize Tab
Click on the Paper Scroll icon to view the routing history

This is especially important for submissions with key personnel from two or more departments.

To find a list of department signatories, refer to the InfoEd Routing List.

Extramural Submission Process

System to System (S2S) applications - The GCO Authorized Organization Representative (AOR) will submit these applications to the extramural funding agency following review.

Non-System to System (non-S2S) applications - Following review, the PI is responsible for submitting the application to the funding agency unless the technical or funding agency requirements are such that GCO must submit the application.

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