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Reduced InfoEd Data Entry Requirements for Non Key Personnel on Non S2S Submissions

Effective immediately please note these changes in data entry requirements for non-key personnel on non S2S submissions on the InfoEd Personnel and Budget tabs.

Personnel Tab
Data entry of named and to be named (TBN) staff on non key personnel staff on non S2S submissions is no longer required. For example, if you have a named research coordinator or a TBN technician, do not data enter these lines on the Personnel tab.

Budget Tab
On the Budget tab, rather than individually adding the costs associated with each position,  enter the cumulative total of non key personnel salaries in the “Salaries & Wages” line and the cumulative total of  non key personnel fringe in the “Fringe Benefits” line.

The “Salaries & Wages” and “Fringe Benefits” options are included  with the rest of the direct cost options such as “Consultant Costs,” “Animal Costs,” “Travel-Domestic,” “Other Costs,” etc.

Here is an example of data entry.  If the cumulative total of your research coordinator and post doc salary is 100,000, enter 100,000 in “Salaries and Wages.”  If the cumulative total of the fringe is 30,000, enter 30,000 in “Fringe Benefits.”

Feel free to review these definitions for additional clarification.

Non-Key Personnel
These are individuals who do not contribute to the scientific development or execution of a project in a substantive, measurable way. This is regardless of whether or not they receive salaries or compensation from the sponsored project. Typically post docs, research assistants, and technicians are considered non-key personnel.

Non S2S Submissions
This is a type of InfoEd submission in which Mount Sinai uses InfoEd internally at ISMMS only and not to submit an application to an extramural funding agency.  Examples are NIH non-competitive continuations, a new grant to the American Heart Association, or a non competitive continuation of an unfunded project using animal cell lines.

We hope this reduction of data entry will relieve some of the administrative burden associated with the submission process. Please contact the GCO with any questions you may have.

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What

These types of industry funded studies are required to be submitted in InfoEd and reviewed by the Grants and Contracts Office (GCO): 

  • Ongoing industry sponsored clinical trials with no competitive review process that have already been submitted to the GCO. 
  • Industry funding where MSIP signs the agreement. 
  • All industry funding that is peer reviewed, including but not limited to SBIR/STTR subawards. 

InfoEd is a program that internally routes and manages sponsored projects and a subset of ISMMS and Industry supported research projects for department and GCO review. 

Evaluation by the GCO includes review for accuracy of administrative and budget information, as well as for compliance with Federal, State, New York City, and Icahn School of Medicine regulations. This includes regulations pertaining to biosafety, the use of human subjects, vertebrate animals, or recombinant DNA. 

How

The application must be submitted in the InfoEd Portal. Please include a memo with your RUTH # if you have one. 

InfoEd Instructions 

Application Type – Non-S2S, no Budget

Budgets for industry sponsored clinical trials that are paid per patient and/or per procedure are not entered in InfoEd. In the InfoEd Setup Question tab, select “Non-S2S, No Budget”. By selecting this, you will not have an option to complete a budget tab.

 

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Instructions, Checklists and Other Tools

For checklists and other tools to assist with your InfoEd application, see Getting Started.

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