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Transferring To ISMMS

The following information provides guidance for Principal Investigators (PIs) who are transferring to the Icahn School of Medicine at Mount Sinai (ISMMS).  PIs should also consult with their department administrator for additional guidance.

Research Funds - Transferring Grants and Awards from Another Institution to ISMMS

The transfer process is initiated by the former institution and typically begins in advance of the PI's start date at the Icahn School of Medicine at Mount Sinai (ISMMS). Consult with your former institution and your ISMMS department-assigned Grant and Contracts Office (GCO) specialist for assistance.

Human Subject Research Transfer Process

IRB

Contact the ISMMS Program for the Protection of Human Subjects (PPHS) office to transfer oversight of an approved clinical research study from another IRB to ISMMS.

ClinicalTrials.gov Records

Investigators transferring Clinical.trial.gov records are required to notify the ORS through the ORS Research 411 Portal.

Investigational Drug Service (IDS)

The transfer of investigational products (e.g. drugs, biologics, etc.) must have written approval from the sponsor and the IRB, along with proper temperature control and monitoring during transport. If you plan to conduct research using research/sponsor supplied investigational products (e.g. drugs, biologics, etc.) and are planning to transfer the investigational products to the Investigational Drug Service, contact Ivy Cohen at (212) 241-2493 or Grace Jiang (oncology clinical trials) at (212) 824-8820.

Human Subject Research Training

The ISMMS Program for the Protection of Human Subjects (PPHS) requires all individuals who are involved in the conduct of human subject research complete training.  For more information on the ISMMS training requirements, see Mandatory Training for Human Subject Research.  

In Vivo Research Transfer Process

Institutional Animal Care and Use Committee (IACUC)

If you plan to conduct research using vertebrate animals and are transferring to the Icahn School of Medicine at Mount Sinai (ISMMS), contact the ISMMS Institutional Animal Care and Use Committee IACUC office at IACUC@mssm.edu or (212) 241-0153. All employees are required to receive clearance from Employee Health Services (EHS) to work with laboratory animals. For further instructions, contact EHS at (212) 605-4700.

Center for Comparative Medicine and Surgery (CCMS)

If you are transferring animals to the ISMMS, please contact the Center for Comparative Medicine and Surgery (CCMS) Director, Dr. Jonathan Cohen and CCMS Import/Export Coordinator at (212) 241-4297.

Training Requirements

Training is required for all personnel (faculty, staff or students) working with vertebrate animals and who are listed on the IACUC protocol. For more information, refer to Mandatory Training for In Vivo Research.

Wet Lab Research Transfer Process

Environmental Health and Safety

If you plan to conduct research using hazardous materials (i.e. chemicals, biological specimens, infectious agents) and are planning to transfer these materials to the Icahn School of Medicine at Mount Sinai (ISMMS), contact the ISMMS Environment Health & Safety (EH&S) office at askehs@mssm.edu or (212) 241-7233. A full inventory of the chemicals being transferred to ISMMS must be provided before the transfer. Certain biological materials may require an interstate transport permit (e.g. pathogens affecting livestock or poultry), or import permit if the material is coming from overseas.

Institutional Biosafety Committee (IBC)

If you plan to conduct research using recombinant or synthetic nucleic acid molecules, infectious agents, or Select Agents & Toxins, contact the IBC office at biosafety.ibc@mssm.edu or (212) 241-0704. Review and approval by the IBC is needed prior to initiation of work with these materials.

Training Requirements

Training is required for all personnel (faculty, staff or students) conducting wet lab research. For more information, refer to Training - Basic Science & Translational Research.

Receiving Samples, Materials, and/or Data

There are a variety of agreements that may be applicable when collaborating with entities external to Mount Sinai that may require receipt of samples and/or materials. To determine which agreements may be relevant, please visit Mount Sinai Innovation Partner’s website, and request an agreement directly via this link. MSIP’s website provides information on all other agreements that may be applicable to your desired action. These contracts are meant to protect Mount Sinai’s rights in the intellectual property and research results you generate. A few typical agreements are outlined below, but please speak with MSIP to determine if other agreements are necessary.

A confidentiality agreement is an agreement whereby one party agrees to hold the proprietary technical and/or business information of the other party in confidence. Confidentiality Agreements (CDAs) or Non-disclosure Agreements (NDAs) are a standard tool of the trade, and many companies are amenable to having access to a technology under the terms of this type of agreement.

A Material Transfer Agreement (MTA) is an agreement where material is provided to an outside institution. MTAs should always be considered when conducting any collaborations with other academic institutions. MTAs are typically used to protect materials that may be proprietary.

If you intend to collaborate with a company for any reason please contact MSIP as soon as possible to ensure protection of rights in intellectual property, data, and publications and maximize the potential of the collaboration.

Transferring Equipment

Investigators transferring assets to ISMMS purchased with extramural grant and contract funds are required to follow the procedures outlined in the Financial Memorandum No.101A. For tagging capital equipment procedures, refer to Asset Management Policies and Procedures.

Questions - Contact the Sponsored Projects Accounting Department at (646) 605-4023.

Training Requirements

Investigators at ISMMS along with members of the research team who are involved in the conduct of human subject, clinical, translational or basic research are required to complete training specific to the nature of their research. For more details, see Training.

Internal Systems Access

To receive access to Mount Sinai internal systems one will either need an appointment through HR, to be onboarded through the Volunteer Services Office(VSO) as a visiting researcher, or through another position cleared through VSO and sponsored by an existing department and Faculty member.
Note: Contact the Volunteer department Here (VolunteerDept@mountsinai.org)
 
Your sponsor must request on your behalf a Network ID through: https://sailpoint.mountsinai.org.
 
After you’re onboarded and have your Network ID you can request access to the various internal platforms that your position supports access to.
 
If you need assistance on how to request access to a specific platform, please submit a Research 411 Ticket.

Research 411 Portal

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